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Rates & Registrations

The workshop will be an in-person event, taking place on November 7-8 at the Sheraton Grand Chicago Riverwalk.

Registration for the workshop entitles participants to

  • access to the 2 days of the workshop
  • attend all the workshop sessions (oral presentations, keynote speeches, round tables)
  • attend the poster sessions
  • access the CIRED 2024 Chicago Workshop app
  • access the proceedings (full papers) online in advance of the workshop
  • access the technical presentations of the event (after the event)
  • receive the delegate package handed out upon registration
  • participate in the welcome reception on Thursday November 7 (1 person)
  • access morning and afternoon coffee breaks
  • access lunches
  • present 1 accepted paper

Lunches: Lunches (buffet) for both days are included in the registration fee.

Welcome drinks reception: The welcome reception will be held on November 7 at 18.15 in the Promenade. The reception is included in the registration fee.

Technical visit: The technical visit organized on Wednesday November 6 PM is on extra cost (see table below). This visit will only be organized for a minimum number of 20 participants. The seats are limited and tickets must be booked during the registration process. Transportation will be provided. More info here.

Workshop Rates

Each participant (including authors) will have to pay a registration fee to take part in the workshop.
Early
(by September 23)
Late
(after September 23)
Last minute
(after October 31)***
Standard
$ 1.249
$ 1.519
$ 1.619
Standard w/ hotel discount*
$ 1.149
$ 1.419
$ 1.519
Student / PhD**
$ 899
$ 1.169
$ 1.269
Student / PhD w/ hotel discount*
$ 799
$ 1.069
$ 1.169
Extra cost: Technical Visit on Wednesday Nov. 6 : $ 60

Note that registrations will close on October 31, 2024. Please register before this date.

  • Early and late rates : To be granted the early rate, registration and payment must be received on or before September 23, 2024. After this date, the late rate is applicable. Late rates must be received by October 31, 2024, after this date an extra charge of $100 per registration will be applied. In any case, the payment must reach us before the event. Purchase orders are not considered as confirmed payments.
  • *Hotel Discount : Participants who book a room at the Sheraton Grand Chicago Riverwalk by October 17 using our reservation link are eligible for a $100 discount. To obtain this discount, you must provide your hotel reservation confirmation code (“online confirmation”) during registration. This code will be received upon completion of your hotel booking. We will verify all hotel reservations. If you misuse someone else’s confirmation code, you will be charged an additional $100. Registrations made via any other website or reservation link will not qualify for this discount. This discount does not apply to complimentary registrations.
  • **Student/PhD rate : a proof of student status is requested (e.g. copy of student card) during the registration process. To be eligible to this rate, you must work at full-time for a university.
  • ***Last minute rate: rates are raised by $100 after October 31.

Authors

Authors of accepted papers must register and pay the registration fee by September 27 to confirm the presentation of their paper. The participation and registration of the main author or one of the co-authors in the workshop is mandatory to present and publish the paper (maximum one paper presented by registered author). Every accepted and presented paper will published on a range of digital platforms including IET library, IEEE Xplore, IET Inspec, Ei Compendex, and Scopus.

How To Register

  • Go to the registration website
  • Create or log in to your account
  • Click on “Register for CIRED 2024 Chicago Workshop” and follow the instructions. Don’t forget to mention the ID of the paper you will be presenting, if any.
    • Hotel discount: Participants who book a room at the Sheraton Grand Chicago Riverwalk by October 17 using our reservation link are eligible for a $100 discount. To obtain this discount, you must provide your hotel reservation confirmation code (“online confirmation”) during registration. This code will be received upon completion of your hotel booking. We will verify all hotel reservations. If you misuse someone else’s confirmation code, you will be charged an additional $100. Registrations made via any other website or reservation link will not qualify for this discount. This discount does not apply to complimentary registrations.

Confirmation and VISA invitation letters

Confirmation letters for authors of accepted contributions are downloadable through the submission/registration website, on your Overview page. Please note that confirmation letters are available for authors of accepted submissions only.

VISA Invitation letters are also downloadable through the submission/registration website, on your Overview page. Please note that VISA invitation letters are only available to registered participants in order of payment. Each participant has to check if they need a visa to enter the US and to start the mandatory process on time.

Payment Information

We offer you the possibility to either pay online through a secured website (credit cards, debit cards, online payment systems) or by bank transfer. We encourage online payments as they are immediate. In contrast, bank transfers might take long internal procedures to be processed, it is the participant’s responsibility to ensure the payment arrives in accordance with the deadlines. Purchase orders are not considered as payments.

After completion of the registration form, an automatic invoice is sent to the specified email address (invoicing details, VAT and address can be introduced in the form).

Payment can be made online by credit or debit card or by bank transfer with the below information.

BankBNP PARIBAS FORTIS BANK
Route du Condroz 77/14100 Seraing (Belgium)
BIC/SWIFTGEBABEBB
IBANBE70 2400 4356 4825
PayeeAIM
CommunicationParticipant’s name and invoice number
VAT

AIM is a nonprofit organisation and is not liable to VAT.
Tax identification number: BE 0408 732 066

The invoice must be paid in USD without any charges for AIM.

Cancellation - Replacement - Refund

In the event of cancellation and provided that written notice is received by October 1st, 2024 at the latest, a refund of 80 % of the workshop registration fee will be made. The report of the registration fee for another person will be accepted at any time before the workshop provided that the secretariat is notified in advance. After October 1st, 2024, no refund will be provided. Tickets for the technical visit are non-refundable.

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