F.A.Q.

Authors

When will you announce if my paper is selected?

The notification of acceptance for your full paper will be sent on August 30 at the latest. You will also be informed if your paper was selected as an oral or poster presentation. Authors are expected to register for the workshop by September 27.

How do I know if I will present my paper as poster or oral presentation?

You will be informed of this by email on August 30 at the latest.

Where can I find the specific deadlines that I should be aware of?

You can find them on the Important Dates page of our website.

How do I check the status of my submission?

You can log in to the ConfTool platform with your credentials to check the status of your submission.

I’ve submitted a proposal, but I am not longer able to attend the conference. What do I do?

You may inform the organizing team by email and request to have your paper withdrawn.

Where will my paper be published?

Every accepted and presented paper will published on a range of digital platforms including IET library, IEEE Xplore, IET Inspec, Ei Compendex, and Scopus.

Will my paper be published if I don’t attend the workshop?

No, if no one presents it. If you are not able to attend, a co-author can present your paper and it will be published (max 1 paper presented per registration). All information about registrations can be found on the Registrations page of our website.

As author, do I have to register and pay a registration fee?

Yes, each participant including authors must pay a registration fee. All information about registrations can be found on the Registrations page of our website.

Registrations

Where can I find the registration rates?

You can find them on the Registrations page of our website.

How and where can I register for the workshop?

You can register on the ConfTool platform of the workshop.

How do I benefit from the hotel discount?

Participants who book a room at the Sheraton Grand Chicago Riverwalk by October 17 using our reservation link are eligible for a $100 discount. To obtain this discount, you must provide your hotel reservation confirmation code (“online confirmation”) during registration. This code will be received upon completion of your hotel booking. We will verify all hotel reservations. If you misuse someone else’s confirmation code, you will be charged an additional $100. Registrations made via any other website or reservation link or after October 17 will not qualify for this discount. This discount does not apply to complimentary registrations.

Can I get an invoice for my registration?

Yes, you will receive an automatic invoice through ConfTool upon registering. This invoice gathers the information you entered during registration. If you need any change, contact the organizers.

Can I benefit from the student rate?

To be eligible to this rate, you must work at full-time for a university. A proof of student status is requested (e.g. copy of student card) during the registration process.

When is my payment due?

To be granted the early rate, registration and payment must be received on or before September 23, 2024. After this date, the late rate is applicable.

Late rates must be received by October 31, 2024, after this date an extra charge of $100 per registration will be applied. In any case, the payment must reach us before the event.

Purchase orders are not considered as confirmed payments. It is the participant’s responsibility to manage internal payment delays linked to administrative problems. The option to pay by credit card is encouraged in this case.

Can I get a participation confirmation?

You will receive an automatic participation confirmation after the event.

How can I pay for my registration?

Secured online payment are possible through the Stripe platform proposing a large range of cards and online payment systems. You can also pay by bank transfer (bank fees at your charges).

Can I get a VISA invitation letter?

VISA Invitation letters are downloadable through the submission/registration website, on your Overview page. Please note that VISA invitation letters are only available to registered participants in order of payment. Each participant has to check if they need a visa to enter the US and to start the mandatory process on time.

What are the possible means of payment?

We offer you the possibility to either pay online through a secured website (credit cards, debit cards, online payment systems) or by bank transfer. We encourage online payments as they are immediate. In contrast, bank transfers might take long internal procedures to be processed, it is the participant’s responsibility to ensure the payment arrives in accordance with the deadlines. Purchase orders are not considered as payments.

What are the cancellation conditions?

In the event of cancellation and provided that written notice is received by October 1st, 2024 at the latest, a refund of 80 % of the workshop registration fee will be made. The report of the registration fee for another person will be accepted at any time before the workshop provided that the secretariat is notified in advance.

After October 1st, 2024, no refund will be provided. Tickets for the technical visit are non-refundable.

Can I get a code for the Complimentary Tickets – Free Registration?

If you are eligible for a Complimentary Ticket, you should have been contacted by email by the organizers. If you are eligible and believe the organizers have failed to contact you, please contact the organizers. As author of a selected paper, you are not part of the complimentary tickets.