The notification of acceptance for your full paper will be sent on August 30 at the latest. You will also be informed if your paper was selected as an oral or poster presentation. Authors are expected to register for the workshop by September 27.
You will be informed of this by email on August 30 at the latest.
You can find them on the Important Dates page of our website.
You can log in to the ConfTool platform with your credentials to check the status of your submission.
You may inform the organizing team by email and request to have your paper withdrawn.
Every accepted and presented paper will published on a range of digital platforms including IET library, IEEE Xplore, IET Inspec, Ei Compendex, and Scopus.
No, if no one presents it. If you are not able to attend, a co-author can present your paper and it will be published (max 1 paper presented per registration). All information about registrations can be found on the Registrations page of our website.
Yes, each participant including authors must pay a registration fee. All information about registrations can be found on the Registrations page of our website.
You will be informed of this by email. You can also find this information on the conference program after the final selection of full papers is announced.
If you have been selected for an oral presentation, we ask you to prepare a 12 min. presentation that will be followed by a short Q&A. You are also given the opportunity to present in the poster sessions (see below).
If you have been selected for a poster presentation, you have to prepare for a short presentation to give during your poster session.
If you have been selected for an oral presentation, please use the mandatory presentation template. You are also given the opportunity to present in the poster sessions (see below).
If you have been selected for a poster presentation, please use one of the mandatory poster templates: in format A0 or format XL.
You may print your poster at home and bring it with you to the workshop. If you prefer, we also propose the solution of having it printed by the local FedEx office of the venue and pick it up upon arrival at the hotel (by your own means and at your charge).
Orders must be passed to the dedicated Fedex office (not to the organizers) for October 31 at 5PM EST at the very latest.
All information available here.
You can find them on the Registrations page of our website.
You can register on the ConfTool platform of the workshop.
Participants who book a room at the Sheraton Grand Chicago Riverwalk by October 17 using our reservation link are eligible for a $100 discount. To obtain this discount, you must provide your hotel reservation confirmation code (“online confirmation”) during registration. This code will be received upon completion of your hotel booking. We will verify all hotel reservations. If you misuse someone else’s confirmation code, you will be charged an additional $100. Registrations made via any other website or reservation link or after October 17 will not qualify for this discount. This discount does not apply to complimentary registrations.
Yes, you will receive an automatic invoice through ConfTool upon registering. This invoice gathers the information you entered during registration. If you need any change, contact the organizers.
To be eligible to this rate, you must work at full-time for a university. A proof of student status is requested (e.g. copy of student card) during the registration process.
To be granted the early rate, registration and payment must be received on or before September 23, 2024. After this date, the late rate is applicable.
Late rates must be received by October 31, 2024, after this date an extra charge of $100 per registration will be applied. In any case, the payment must reach us before the event.
Purchase orders are not considered as confirmed payments. It is the participant’s responsibility to manage internal payment delays linked to administrative problems. The option to pay by credit card is encouraged in this case.
You will receive an automatic participation confirmation after the event.
Secured online payment are possible through the Stripe platform proposing a large range of cards and online payment systems. You can also pay by bank transfer (bank fees at your charges).
VISA Invitation letters are downloadable through the submission/registration website, on your Overview page. Please note that VISA invitation letters are only available to registered participants in order of payment. Each participant has to check if they need a visa to enter the US and to start the mandatory process on time.
If you need a local contact for your visa application, contact our team.
We offer you the possibility to either pay online through a secured website (credit cards, debit cards, online payment systems) or by bank transfer. We encourage online payments as they are immediate. In contrast, bank transfers might take long internal procedures to be processed, it is the participant’s responsibility to ensure the payment arrives in accordance with the deadlines. Purchase orders are not considered as payments.
In the event of cancellation and provided that written notice is received by October 1st, 2024 at the latest, a refund of 80 % of the workshop registration fee will be made. The report of the registration fee for another person will be accepted at any time before the workshop provided that the secretariat is notified in advance.
After October 1st, 2024, no refund will be provided. Tickets for the technical visit are non-refundable.
If you are eligible for a Complimentary Ticket, you should have been contacted by email by the organizers. If you are eligible and believe the organizers have failed to contact you, please contact the organizers. As author of a selected paper, you are not part of the complimentary tickets.
The program is available on the website. It will also be available on our event app in more detail.
All the proceedings will be available on the app. You can also access them on the Overview page of your ConfTool account. They are only accessible to participants in order of registration and payment.
All presentations will be available after the event, provided there is no restriction from the author or their company.
The workshop will be held at the Sheraton Grand Chicago Riverwalk. More info on our website.
Nov 7 – 10.45 am
Nov 8 – 08.30 am
The shuttle will leave the Sheraton Grand Chicago Riverwalk at 12.45 pm. All information about the Technical Visit can be found here.
Go to the Q&A page in the main menu of the app.
You can ask questions or vote for other participants’ questions.
The welcome desk is situated on level 4 of the Sheraton Grand Chicago Riverwalk.
The welcome desk will be open:
Nov 7 09.00 am – 07.30 pm
Nov 8 08.00 am – 05.30 pm
The cloakroom is situated in the Promenade. It is not guarded and will be open for use during the duration of the workshop. For your luggage, you can use the luggage service from the Sheraton Chicago located on Level 3 (Lobby). Ask the reception at the entrance.
The conference rooms are situated on level 4 of the Sheraton Grand Chicago Riverwalk.
Lunches are provided in the Promenade. They are included in the registration fee.
Coffee breaks are provided in the Promenade. They are included in the registration fee.